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Set up AI

Set up auto-translation, style guidance and reply suggestions in the AI settings.

Astreo assists your writing with AI - reply suggestions, translation and grammar, always as an editable draft, never auto-sent. In the AI settings you set auto-translation, target language and your preferred style. This guide walks you through the setup.

Settings → AI settings: automatic translation, target language and style guidance — Settings → AI settings: automatic translation and style guidance.

1. Open the AI settings

Open the Settings via the gear icon (top right, next to your profile).
Switch to the AI settings tab.

2. Keeping an eye on your quota

If your team has a monthly quota configured, a bar at the bottom of the AI settings shows current usage (in tokens) against the limit - shared across all members of your organization. An exceeded quota only blocks the AI features if your operator has explicitly turned that on; by default it just informs.

3. Translation & style guidance

Auto-translate incoming mail: enable if foreign-language mail should be translated directly - otherwise you translate each mail by click.
Target language: e.g. German (or "Automatic").
Style guidance: short hints that flow into every suggestion - e.g. "always formal, friendly and concise, with a sign-off" for replies, or "formal tone, keep technical terms unchanged" for translations.

Don't forget to save.

4. Use the features

Reply suggestion: creates a draft from the thread that you edit.
Translate: translates a message or your reply draft.
Grammar: smooths style and grammar before sending.

All outputs are drafts - sending stays your deliberate decision.

5. Privacy & cost

Only the needed context goes to the AI (the relevant thread/excerpt), not the whole mailbox.
No auto-send: the AI never writes to customers on its own.
Cost is included in the subscription and runs through the shared team quota (see above).

Background: AI features.